About us (Backgrounds)

  • Is responsible for all operational matters pertaining to student intake, admission, placement, readmission and academic records.
  • Carries out the duties and responsibilities given to it in close cooperation with the relevant academic units and other offices of the University;
  • Is run by the University Registrar, the Associate Registrar and an Academic Record Management officers and Admission Officer.
  • Processes, coordinates and oversees graduate admissions and enrolments;
  • Develops and implements proper mechanisms and instruments for the recruitment, admission, placement and orientation of new undergraduate students;
  • Organizes, coordinates and oversees the orientation of new undergraduate students to the University and to campus life; and prepares and issues student handbooks of the University on a regular basis;
  • Develops and implements efficient and effective student information system including student registrar system that enables the University to collect, process, deploy and disseminate information and data on undergraduate and CDE program, student population, and student activities;
  • Creates and maintains up-to-date, confidential and permanent records of all students, including drop-outs, dismissals, withdrawals, and alumni of undergraduate and graduate programs in particular by collecting student personal information necessary for academic management purposes, keeping and controlling physical and/or electronic official academic records of students, processing and communicating student records, controlling access and disclosure of student records, and retaining, correcting and disposing of student academic records;
  • Organizes, maintains and disseminates up-to-date data on student enrolment, admissions, withdrawals, attrition/completion, dropouts and graduates;
  • Maintains up-to-date, secure, accurate records on curricula of programs and on student admission and placement, differentiated based on types of programs and modes of delivery;
  • Schedules and processes the readmission of returning students;
  • Prepares and issues identification cards, attesting to the admission status of students;
  • Prepares and publishes the yearly undergraduate and graduate catalogue;
  • Announces and advertises university programs to the public;
  • Organizes the registration of students according to courses of study;
  • Prepares the Academic Calendar of the University each year in consultation with the AVP and submits the same to the Senate for approval; ensures the timely distribution of such Calendar to the pertinent units of the University and sees to it that academic units strictly adhere to the Calendar;
  • Facilitates the final Senate approval of graduation of students by preparing the list of candidates, recommended by the academic units, and eligible for the award of degrees;
  • Develops mechanisms for the early and timely certification of graduates; issues transcripts, degrees;
  • Manages the collection, storage, correction, disclosure, retention and disposal of student academic records with proper regard to efficiency, integrity, accuracy, accessibility, privacy and security;
  • Permits students to view their academic records; allows only academic staff who have signed the University confidentiality agreement to have access to student records, disclose student records to law enforcement authorities and disclose student records to other persons only with the expressed consent of the student concerned;
  • Ensures that all admissions and placement of students from foreign schools are conducted as per the rules and regulations of the University;
  • Without prejudice to the relevant provisions of the Proclamation, and upon approval of the AVP, consults with the Ministry on the determination of student intake capacity and admission;
  • Implements the University`s policies for enrollment and student records management.

Staff profile

S. No Department Staff Number
1 Registrar Directorate 1
2 Registrar Associate 1
3 IT Administrator 1
4 Admission expert 4
5 Admission & Record Officer 19


Main Registrar Offices Contact Person Address

Name: Diriba Gemechu (PhD), University Registrar Director

Location: Block No.71T

Email: registrar@meu.edu.et